The U.S. healthcare system is at a critical inflection point. With over 3 billion claims processed annually and denial rates reaching up to 29%, the payer-provider claims adjudication process has become a costly battleground— more like a relentless tennis match, with volleys of denials and appeals ricocheting across the net. This back-and-forth consumes an estimated $44 billion in administrative overhead, draining resources and diverting clinical staff from patient care. While appeals overturn nearly 70% of denials, they do so at a steep price: $18 billion for providers and $12 billion for payers. This inefficiency not only drains financial resources from but also diverts clinical staff from patient care, with 90% of provider-side costs attributed to labor.

The future of claims adjudication lies in a fully interoperable, AI-augmented ecosystem—one where real-time, zero-touch processing replaces today’s fragmented, manual workflows. This transformation is not just possible; it’s imperative. By embedding AI-powered intelligence across the claims lifecycle and enabling seamless data exchange between payers and providers, the industry can eliminate waste, enhance transparency, and deliver faster, more accurate care experiences for patients, while also improving the bottom line.

Why Claims Adjudication Is So Costly

The current claims ecosystem is riddled with systemic inefficiencies:

  • High Denial Rates: Initial denials are rampant across Medicare, Medicaid, and commercial plans, often due to unclear coverage criteria, redundant edits, and documentation gaps.
  • Manual Appeals: Providers spend an average of $57.23 per denied claim, with appeals consuming valuable staff time and delaying revenue cycles.
  • Fragmented Processes: Lack of standardization and interoperability between payers and providers leads to repeated errors and administrative burden.
  • Patient Impact: Delays and denials contribute to surprise billing, opaque cost structures, and diminished patient satisfaction.

Strategic Levers for Change

Forward-thinking health leaders are deploying four strategic levers to reduce waste and drive systemic improvement:

  • Simplification: Streamlining adjudication rules by retiring redundant edits, clarifying coverage criteria, and standardizing coding policies.
  • Automation: Leveraging advanced analytics, machine learning, and robotic process automation (RPA) to reduce manual workloads and improve accuracy.
  • Collaboration: Establishing joint payer-provider workgroups to address top denial reasons, align documentation standards, and share resources like clearinghouses for eligibility verification.
  • Upstream Interventions: Designing benefits and plans with operational clarity, improving patient intake processes, and cleansing provider-network data to intercept errors early. 

Building the Future Ecosystem

To realize the vision of a zero-touch, AI-augmented claims ecosystem, stakeholders must:

  • Invest in Interoperability: Enable real-time data exchange before, during, and after treatment to ensure clean claims and seamless care delivery.
  • Segment AI Capabilities: Develop a roadmap from rule-based automation to self-learning systems, tailored to organizational maturity.
  • Align with Policy Goals: Leverage AI to support CMS and ONC priorities around transparency, interoperability, and patient-centered care.
  • Center the Patient: Use automation to reduce billing delays, eliminate surprise bills, and improve cost visibility, enhancing satisfaction and retention.

Building Smart, Safely

While the vision of a real-time, AI-powered claims ecosystem is compelling, successful implementation requires careful planning and risk mitigation. Here are the key precautions to consider:

  • Data Integrity and Quality
    Ensuring the accuracy and currency of provider directories, patient intake data, and claims documentation is essential. Poor data quality can compromise the effectiveness of AI models, potentially resulting in incorrect denials or approvals that impact both operational efficiency and patient outcomes.
  • Interoperability Standards
    It is imperative to adopt industry-standard APIs and data formats such as HL7 FHIR to facilitate seamless data exchange among payers, providers, and clearinghouses. Relying on proprietary systems can hinder scalability and limit collaboration across the healthcare ecosystem.
  • Regulatory Compliance
    Organizations must align with CMS, ONC, and HIPAA guidelines to uphold standards for data privacy, transparency, and interoperability. Additionally, staying informed about evolving regulations concerning AI use in healthcare is critical to maintaining compliance and avoiding legal risks.
  • AI Governance and Explainability 
    Implementing robust governance frameworks is key to monitoring AI-driven decisions, particularly in areas like denial prediction and auto-adjudication. Ensuring that models are explainable and auditable helps build trust and accountability among stakeholders.
  • Change Management and Stakeholder Buy-In
    Engaging clinical, operational, and IT teams early in the process fosters alignment on goals and workflows. Providing adequate training and support is essential to ease the transition from manual to automated processes and to enable seamless adoption across departments.
  • Cybersecurity and Risk Management
    Strengthening cybersecurity protocols is vital to safeguard sensitive patient and financial data. Regular risk assessments should be conducted to identify and mitigate vulnerabilities within automated systems, ensuring resilience against potential threats. 
  • Patient Experience Safeguards
    Systems should be designed to minimize billing errors and prevent surprise bills, thereby enhancing the patient experience. Transparency in cost estimates and billing timelines is crucial to maintaining patient trust and satisfaction. 

From Claims Chaos to Intelligent Care

The current claims adjudication model is unsustainable. But with strategic simplification, targeted automation, collaborative partnerships, and upstream interventions, the industry can finally move past the endless rallies and toward match point. The North Star, a fully interoperable, AI-powered, real-time claims ecosystem, is within reach. It’s not just about reducing waste; it’s about reimagining the game entirely, turning costly and combative back and forth rallies into intelligent collaboration that benefits payers, providers, and most importantly, patients.

About the Authors

Jon Mammen
Partner, Healthcare Consulting Leader

Jon has over 17 years of experience in healthcare management consulting. He leads Wipro’s Payer Consulting services, focusing on transforming provider and payer business processes, operating structures, and technologies. Jon brings deep expertise in lean and performance improvement methodologies, helping clients deliver increased value to members, patients, providers, and other stakeholders while driving improvements across the healthcare ecosystem.

Philip Handal
Senior Partner, Healthcare Consulting Leader

Phil has over 20 years of experience in healthcare technology consulting and care delivery. He is a leader in Wipro’s Payor Strategic Consulting services, focusing on transforming technology to deliver value for the future of healthcare delivery. He has worked extensively with payors, providers, and life sciences organizations to develop strategic initiatives, implement technology, and execute data-driven digital solutions.

Marianne Linde Quick
General Manager, Americas Healthcare Leader

Marianne has over 20 years of experience in IT services, operating at the dynamic intersection of healthcare and FinTech. She has partnered with leading payers, health systems, and post-acute providers to develop innovative strategies and deliver projects that drive value across the entire healthcare continuum. Her areas of focus include Epic and EHR modernization, value-based care transition, cost optimization and streamlined claims processing, member and patient experience transformation, and leveraging AI to reimagine the prior authorization process.